People who search for the best private limited company registration in Delhi usually want one thing: an incorporation that is done correctly the first time, without a rejected name, a mismatched document or a surprise bill at the end. This page explains how a private limited company is registered through the MCA's SPICe+ system, what each step needs from you, and which costs go to the government and which are professional fees.
It is written for founders, family businesses and professionals in Delhi and across NCR who have settled on a company structure, or who are still choosing between a private limited company, an LLP and a one person company. The rules below were checked against official and well-established sources as of 7 October 2026. Where a figure differs by state or can change by notification, the page says so instead of guessing.
PC Media House works from Delhi and delivers online. You share documents by email or WhatsApp, speak to a specialist on calls, and sign digitally. Our starting fee is From ₹6,999 + govt. fees, and the sections below show how that sits next to the government charges. If you want the wider picture first, our business registration overview compares every structure we handle.
What a private limited company is, and who it suits
A private limited company is a company registered under the Companies Act, 2013 whose shares cannot be offered to the public. It is a separate legal person. It can hold property, sign contracts, borrow money and be sued in its own name. Members are generally liable only up to the unpaid amount on their shares, so business debts do not ordinarily reach personal assets, although exceptions exist for fraud and for personal undertakings given to lenders.
The structure matters most when money or trust is involved. Investors are comfortable with shares, preference rights and employee stock options because the legal framework for them is well understood. Larger customers and vendors often ask for a company's CIN and statutory records. And because a company continues even if a founder leaves, ownership can change hands by transferring shares instead of closing and restarting the business.
Who usually registers a private limited company
- Founders planning to raise equity from angels, venture funds or strategic investors
- Two or more co-founders who want limited liability and a clean shareholding table from day one
- Proprietors or partnership firms whose customers, lenders or tenders now expect a registered company
- Businesses that intend to hire a team and offer stock options later
- Consultants and professionals who want contracts and brand assets held by a separate entity
- Family businesses that want ownership to pass between generations by transferring shares
When a company may not be the right fit
A private limited company carries more annual compliance than a proprietorship, including audited financial statements and several MCA filings. If you are a solo founder running a small, low-risk business, a one person company or a proprietorship may be lighter. If you are a small group of professionals with no plan to issue equity, an LLP may be a better match. The comparison table later in this page sets out the differences.
Once incorporated, a company can also apply for DPIIT recognition, which opens access to startup schemes subject to eligibility. Our page on Startup India (DPIIT) registration explains that next step.
Minimum requirements to incorporate a company in Delhi
The law sets a short list of non-negotiable requirements. Meeting them before you open the MCA portal prevents most rejections.
| Requirement | What the law expects | Practical note |
|---|---|---|
| Directors | At least two, with 15 as the default maximum | A special resolution can raise the maximum. Every director needs a DIN. |
| Members | At least two, up to 200 | The same two people can be both directors and shareholders. |
| Resident director | At least one director who stays in India for 182 days or more in a financial year | In the year of incorporation the 182 days are counted proportionately (Section 149(3)). |
| Capital | No minimum paid-up capital; authorised capital must be stated in the MOA | Authorised capital drives Delhi stamp duty and, above ₹15 lakh, the MCA fee. |
| Registered office | A real, verifiable address in the state of incorporation | Residential or commercial. A utility bill not older than two months and, if not owned, an NOC. |
| Name | Distinctive, not identical or too similar to an existing company or trademark, and ending with Private Limited | Checked in SPICe+ Part A before the main application. |
| Digital signatures | Needed for the people who sign the incorporation forms | Directors and subscribers sign the e-MOA and e-AOA digitally. |
The DIN deserves a specific mention. Inside SPICe+ you can apply for DINs for up to three proposed directors who do not already hold one, which saves a separate DIR-3 filing. A company with more proposed directors needs the additional DINs applied for separately.
Foreign nationals and NRIs may be directors and shareholders, subject to the foreign investment rules of the sector. Because at least one director must meet the 182-day test, overseas-owned companies commonly appoint an Indian resident as a director. If you are planning a company with overseas founders, tell us early, since passports and address proofs need notarisation and sometimes apostille, which takes extra days.
Documents to keep ready
Everything is uploaded as a clear scan, and MCA systems check names, dates of birth and addresses across documents. Small differences cause the commonest queries, so we review your papers before filing rather than after a rejection.
For each director and shareholder
- PAN card, which is mandatory for Indian nationals
- Aadhaar, passport, voter ID or driving licence as identity proof
- Bank statement or utility bill, not older than two months, as address proof, in the same name as on the PAN
- Recent passport-size photograph, email address and mobile number
For the registered office
- Latest electricity, water, gas or broadband bill for the premises, not older than two months
- Property deed or tax receipt if owned, or a rent agreement with the landlord's NOC if rented
- An NOC from the owner, with ownership proof, if a relative is letting you use the premises
Two items tend to cause delay: an NOC that does not name the company's intended use of the address, and a utility bill that is just past the two-month limit. If either is likely, request a fresh copy before we start. Digital signature certificates are issued by licensed certifying authorities after identity verification, and our DSC service can arrange them if you do not already hold one.
Step-by-step: how SPICe+ incorporation works
SPICe+ stands for Simplified Proforma for Incorporating Company Electronically Plus. It is a single web-based application on the MCA portal that bundles name reservation, DIN allotment, incorporation, PAN, TAN and several registrations into one filing. In practice it runs in two parts, followed by a linked form.
Step 1: Name check and planning
Before anything is filed, the proposed names are tested against MCA naming rules, existing company names and trademark records, and the authorised capital and shareholding are fixed.
Step 2: KYC review and digital signatures
Identity, address and office documents are checked for consistency and the DSCs are arranged for the people who will sign.
Step 3: SPICe+ Part A (name reservation)
Up to two names are proposed with a short description of the business. The Registrar approves or rejects them, and an approved name is reserved for a limited period, usually 20 days, which can be extended on payment of a fee.
Step 4: SPICe+ Part B and the charter documents
Part B captures the company, director, subscriber and office details and carries the e-MOA (INC-33) and e-AOA (INC-34). The MOA fixes the objects and capital, while the AOA sets internal rules on shares, meetings and director powers.
Step 5: AGILE-PRO-S and payment
The linked AGILE-PRO-S form covers registrations such as GSTIN, EPFO, ESIC, professional tax where applicable, and a bank account with a partner bank. Stamp duty and any MCA fee are paid, and the signed forms are submitted.
Step 6: Examination and Certificate of Incorporation
The Central Registration Centre examines the file. On approval the Certificate of Incorporation is issued with the CIN, and the company PAN and TAN are allotted through the same process.
Note that EPFO and ESIC registrations in AGILE-PRO-S depend on whether you will have employees above the applicable thresholds, and GST registration depends on turnover or the nature of your supplies. Opting into every linked registration is not always necessary. We walk through each choice with you instead of ticking everything by default,.
Government fees, stamp duty, our fee and the timeline
Founders often ask for one number. The honest answer is a short list, because the charges come from different places. The table separates what is paid to the government, what is paid to third parties and what is our professional fee.
| Item | Amount | Notes |
|---|---|---|
| MCA incorporation fee (SPICe+) | Nil up to ₹15 lakh authorised capital | Per Rule 38 of the Companies (Incorporation) Rules. A slab-based fee applies above ₹15 lakh. |
| DIN, PAN and TAN | No separate government fee through SPICe+ | DIN limit of three proposed directors applies inside SPICe+. |
| Stamp duty, Delhi | MOA ₹200; AOA 0.15% of authorised capital | From the MCA eStamp rate sheet for companies with share capital. Confirm on the filing date. |
| Name reservation extension | ₹1,000 to ₹3,000 | Only if you need to hold the name beyond the initial period. |
| Digital signature certificates | Commonly ₹500 to ₹2,500 per person | Third-party cost, varies with class and validity. |
| PC Media House professional fee | From ₹6,999 + govt. fees | Itemised alongside the government and third-party charges. |
Amounts are indicative as of 7 October 2026 and are reconfirmed before payment.
To see how stamp duty behaves, take the Delhi formula at face value. At an authorised capital of ₹10 lakh, 0.15% comes to ₹1,500 for the AOA, plus ₹200 for the MOA. This is an arithmetic illustration of the published formula, not a quote, since the rate sheet is undated and a notification can change it. A company with its registered office in Haryana or Uttar Pradesh follows that state's structure instead.
How long it takes
When documents are consistent and the name is distinctive, a SPICe+ application is commonly processed in roughly one to two weeks. Name rejections, document queries and resubmissions can stretch that. We plan on a working window of about 7 to 15 working days for a clean file, and we tell you early if anything is likely to push beyond that. We cannot promise a date, because the Registrar decides.
The Corporate Laws (Amendment) Bill, 2026 was introduced on 23 March 2026 and, according to PRS Legislative Research on 7 October 2026, was still before Parliament after the Joint Parliamentary Committee report of 3 August 2026. It proposes to raise the small company limits to ₹20 crore paid-up capital and ₹200 crore turnover. Until it is enacted, the current limits of ₹10 crore and ₹100 crore, notified on 1 December 2025, apply.
Private limited company, LLP or OPC: a quick comparison
The structure you pick shapes fundraising, compliance and tax for years. This table compares the three most common choices for a new venture in Delhi. It is a starting point, and we recommend a short call before deciding.
| Factor | Private limited company | LLP | One person company |
|---|---|---|---|
| Owners | 2 to 200 members | 2 or more partners, no upper limit | One member plus a nominee |
| Raising equity | Straightforward, with shares and options | Not possible in the same way; contributions only | Limited; a second owner needs conversion |
| Annual MCA filings | AOC-4 and MGT-7 or MGT-7A | Form 11 and Form 8 | AOC-4 and MGT-7A |
| Audit | Required every year | Only above stated contribution or turnover limits | Required every year |
| Tax | Corporate rate, with a concessional 22% base-rate option subject to conditions | Flat 30% plus surcharge and cess | Corporate rate, same options as a company |
| Best for | Startups, scaling businesses, investor-backed ventures | Professionals and closely held businesses | Solo founders wanting limited liability |
Tax rates are stated generally. Surcharge, cess and eligibility conditions apply, and a tax professional should confirm the position for your case.
If the table points you towards another structure, we say so, and we will tell you plainly when a company is more than you need.
Common mistakes that cause rejections and rework
Most delays come from the same handful of avoidable errors. Our company registration mistakes guide covers them in more depth, and the short list below is where we spend the most review time.
- Choosing a generic or descriptive name with no distinctive word, which the Registrar is likely to reject
- Letting spellings, initials or dates of birth differ across PAN, Aadhaar and bank statements
- Uploading a utility bill older than two months, or an NOC that does not match the bill's name
- Setting authorised capital without thinking about stamp duty or the size of the next funding round
- Skipping a trademark check, which can lead to objections from an existing brand owner later
- Forgetting that share capital must be deposited and INC-20A filed within 180 days
The last point is the costly one. Companies with share capital that miss the commencement filing can face a penalty of ₹50,000 on the company and ₹1,000 per day on each officer in default, up to ₹1,00,000.
After incorporation: the first 180 days and every year after
The Certificate of Incorporation is the start of compliance, not the end. The first months have a short, fixed set of tasks, and missing them is more expensive than most founders expect.
In the first 180 days
- Activate the company bank account opened through AGILE-PRO-S by completing the bank's KYC
- Have subscribers deposit their share capital into the company account
- Hold the first board meeting and appoint the first statutory auditor within 30 days of incorporation
- File INC-20A, the declaration for commencement of business, within 180 days
- Register for GST once turnover or the type of supply requires it, using our GST registration service
- Consider a trademark for the brand, since registering a company name does not give brand rights
Every year
A company must hold an annual general meeting, file audited financial statements and an annual return with the MCA, file its income tax return, and keep statutory registers and minutes. Companies that qualify as small companies and one person companies have relaxations, such as fewer board meetings, but they still file every year even with no revenue. Directors also have a personal KYC obligation for their DINs. Our annual ROC compliance service exists so that these dates are not tracked in someone's memory.
How PC Media House handles your registration
We are based in Delhi and deliver online across Delhi NCR and the rest of India. A typical engagement starts with a call to understand your plan, followed by a written scope and an itemised quote that separates our fee from government charges and third-party costs. There are no hidden charges added later; anything outside the agreed scope is raised with you before it is billed.
- One point of contact for documents, queries and status updates
- Draft MOA and AOA shared for your review before signing
- Government fees and stamp duty confirmed on the day of filing, with receipts shared
- Honest advice if another structure suits you better than a company
- A handover checklist for the post-incorporation tasks described above
The Registrar's decision cannot be promised by anyone. What a good process does is reduce avoidable errors, keep you informed, and respond quickly when the MCA raises a query. If you are ready to start, or want a name checked before you commit, a short call is enough to begin.
Frequently Asked Questions (FAQs)
A private limited company needs at least two directors and at least two shareholders, and the same two people can fill both roles. The default maximum is 15 directors, which can be raised by a special resolution, and a private company can have up to 200 members. At least one director must be resident in India.
The cost has three parts: government charges, third-party costs such as DSC, and professional fees. The MCA fee is nil up to ₹15 lakh authorised capital, while Delhi stamp duty depends on capital. Our professional fee starts From ₹6,999 + govt. fees, and an itemised quote shows every line before you pay.
There is no minimum paid-up capital for a private limited company. You must still state an authorised capital in the MOA, and it drives stamp duty and, above ₹15 lakh, the MCA fee. Many founders choose a figure that leaves room for the next funding round without making stamp duty unnecessarily high.
Section 149(3) of the Companies Act requires every company to have at least one director who has stayed in India for 182 days or more in the financial year. In the year of incorporation the requirement is counted proportionately. Foreign-owned companies often appoint an Indian resident as a director for this reason.
Yes, a residential address can be the registered office. You need a recent utility bill, not older than two months, and if the property is not in your name, an NOC from the owner. Check that your housing society or lease terms do not prohibit using the address for business correspondence.
A clean application is commonly processed in roughly one to two weeks. The Registrar may raise queries on the name, objects or documents, and each round adds time. We cannot promise a date, because the decision rests with the MCA, but accurate documents and a distinctive name give the application its best chance.
Companies with share capital generally must file a declaration for commencement of business in Form INC-20A within 180 days of incorporation, after subscribers have paid for their shares. Missing it can attract a penalty of ₹50,000 on the company and ₹1,000 per day on each officer in default, capped at ₹1,00,000.
It depends on your plans. A company is usually better if you intend to issue equity, offer stock options or raise institutional money. An LLP often has lighter compliance and suits professional or closely held businesses. Our comparison table and the LLP page help you weigh the two before you commit.
Yes, foreign nationals and NRIs can be directors and shareholders, subject to sector-specific foreign investment rules. At least one director must meet the 182-day resident test, and passport and address proofs are generally notarised and apostilled or consularised. Investment from abroad also brings separate RBI reporting steps.
The Registrar can reject a name that is identical or too similar to an existing company or trademark, or that is generic or restricted. You can resubmit a revised name within the allowed window. Running a name and trademark check before filing is the simplest way to reduce this risk.
Sources and Official Links
Facts on this page were checked against the sources below, last reviewed on 7 October 2026. Fees, thresholds and rules can change, so confirm the current position on the official site before you pay or file.
- mca.gov.in:443/mca/documents/eStamp_rate.pdf
- vasai.icai.org/detail/27001.aspx
- ca2013.com/rule-9-companies-incorporation-rules-2014
- india-briefing.com/news/india-business-registration-agile-pro-s-guide-41187.html
- icsi.edu/media/filer_public/12/7f/127fca7f-6755-4682-9264-7328f3388fd7/incorporation_of_companies.pdf
- taxaj.com/learn/?p=518
- setindiabiz.com/blog/resident-director-vs-designated-partner-residency-rules
- setindiabiz.com/blog/corporate-tax-private-limited-company
- businesstoday.in/amp/latest/corporate/story/small-company-definition-updated-mca-raise-capital-turnover-limits-startups-msmes-504696-2025-12-02
- prsindia.org/billtrack/the-corporate-laws-amendment-bill-2026
- azbpartners.com/bank/corporate-laws-amendment-bill-2026-introduced
- business-standard.com/companies/news/corporate-laws-amendment-bill-2026-what-changes-for-india-inc-investors-126080400788_1.html