Payroll, Invoicing and Reconciliation for Noida Businesses
Month-end in a growing Noida office usually looks the same. Attendance is still being confirmed, someone is building salary sheets, invoices are waiting for GST details, and the bank statement does not match the ledger. A firm in Sector 62 with fifty employees, or a manufacturer near NSEZ with a mix of staff and contract workers, cannot afford these slips, because PF, ESIC and TDS dates do not move. A fixed monthly cycle fixes this. A missed due date brings interest and notices that a process could have avoided. PC Media House is based in Delhi and handles the work online for businesses in Noida, with calls and meetings by appointment.
Relevant for businesses around: Sector 62, Sector 18, NSEZ, Sector 16A (Noida Film City), Noida Electronic City, Sector 59, Sector 61, Sector 52.
Why Noida Businesses Look for Payroll, Invoicing and Reconciliation
Employers in Noida range from IT and outsourcing firms in Sector 62 to retail and food outlets in Sector 18, media offices in Noida Film City and industrial units. Their payroll needs differ: shift allowances in manufacturing, variable pay in sales teams, and many small offices with only a few employees. PF, ESIC, TDS and GST invoicing follow central systems, while state laws differ on matters such as professional tax, labour welfare fund and shops and establishments rules. For Uttar Pradesh, check the applicable state rules before assuming any state-level deduction. We set up payroll on a written monthly cycle. Contract and daily-wage staff need clear records too, so each head count is mapped to the right statutory treatment.
What Is Included in Payroll, Invoicing and Reconciliation
- Monthly salary computation from attendance, leave, overtime, incentives and deductions
- Payslips for every employee in a clear, consistent format
- PF and ESIC contribution calculation and return working, based on the rules in force
- TDS on salary working, employee declarations, quarterly return support and year-end salary certificates
- GST-compliant invoice preparation with HSN or SAC codes, and e-invoicing support where your turnover requires it
- Bank reconciliation matching your books to bank statements on an agreed cadence
- Customer and vendor ledger reconciliation, with a list of mismatches and unpaid items
- A monthly summary showing payroll cost, statutory dues and open reconciliation items
Pricing and Fees for Payroll, Invoicing and Reconciliation
There is no government fee for having payroll, invoicing or reconciliation done by a professional. The amounts below are statutory contributions and levies that the employer and employees pay, shown as rules apply at the time of writing. PC Media House's own fee is a custom quote.
| Item | Amount | Notes |
|---|---|---|
| Government fee for payroll, invoicing or reconciliation work | No government fee | Statutory contributions below are paid by employer and employees to the authorities, not to us. |
| PF contribution | 12% employee, 12% employer of PF wages | Employer share is split between EPF and EPS (8.33%). EDLI and admin charges apply under the scheme. The wage ceiling was raised from ₹15,000 to ₹25,000 per month with effect from 17 September 2026. |
| ESIC contribution | 0.75% employee, 3.25% employer of wages | Generally applies up to ₹21,000 monthly wages, or ₹25,000 for persons with disability. Employees with average daily wages of ₹176 or less pay no employee share. |
| Professional tax | No professional tax in Delhi | Other states may levy it, up to ₹2,500 per person per year under the constitutional cap. |
| TDS on salary | As per slab, regime and declarations | Computed under section 392 of the Income-tax Act, 2025 for tax year 2026-27 onwards. |
| Delhi Labour Welfare Fund | ₹0.75 employee and ₹2.25 employer per person, half-yearly | As per the Delhi Labour Welfare Board notification, for covered establishments. Check for revisions. |
| PC Media House professional fee | Custom quote | Depends on headcount, invoice volume and reconciliation frequency, and is itemised in writing before work begins. |
Rates and ceilings change by notification. We apply the rules in force on each due date, and this table is informational, not tax or legal advice.
What changes the cost or timeline:
- Number of employees and how many salary heads, allowances and variable components each one has
- How many PF and ESIC covered employees there are, and whether registrations still need to be sorted out
- Number of invoices, credit notes and e-invoices per month, and the number of GSTINs involved
- Number of bank accounts and parties to reconcile, and whether reconciliation is weekly or monthly
- Quality of existing records, because untidy backlog data needs clean-up before regular work can start
How the Process Works Online
Step 1: Scoping call
We confirm headcount, salary structures, PF and ESIC status, invoice volumes and how often reconciliation should run. (Day 1)
Step 2: Data setup
We set up employee records, salary heads, statutory registrations and invoice details from the documents you share. (2 to 5 working days)
Step 3: Monthly inputs
Each month you send attendance, leave, new joiners, exits and changes by an agreed cut-off date. (By the agreed monthly cut-off)
Step 4: Payroll run and review
We prepare the payroll sheet, deductions and payslips, and share them for your approval before anything is released. (2 to 3 working days after inputs)
Step 5: Statutory working and invoicing
We prepare PF, ESIC and TDS working with due dates, and prepare invoices or e-invoice data from your sales details. (Before each statutory due date)
Step 6: Reconciliation and report
We match bank and ledger entries, list mismatches and send a monthly summary with the actions needed. (As per agreed cadence, usually monthly)
Initial setup typically takes a few working days after documents are received, and after that payroll runs on a fixed monthly cycle tied to your cut-off dates and the statutory due dates.
Local Notes for Noida
Establishments in Uttar Pradesh with employees are covered by the Uttar Pradesh Dookan Aur Vanijya Adhishthan Adhiniyam, 1962, run by the UP Labour Department. The owner of a shop or commercial establishment applies for registration within six months of starting business, and an online portal is available. PF goes through EPFO, ESIC through its portal, and TDS through TRACES. Our setup takes your employee list, salary structure and invoice details online, then runs on an agreed monthly calendar. Fees are a custom quote.
Frequently Asked Questions (FAQs)
If your office is a commercial establishment with employees in Uttar Pradesh, the 1962 Act generally requires registration within six months of starting business. Rules depend on your type and size, so confirm with the UP Labour Department or an adviser. Payroll can run in parallel once your structure is set.
State levies differ, and we do not assume a rule for Uttar Pradesh. We check what the applicable state law requires for your establishment before including any state-specific deduction in payroll. If a deduction applies, it is added to the salary structure and tracked on the monthly calendar.
Yes, the process is online and format-flexible, but we agree on a cut-off date and a standard sheet so errors do not creep in. Attendance, advances and incentives come in by the cut-off, payroll is processed, and payslips and statutory challans follow on the agreed schedule.
Yes. Many Noida employers start with payroll and add GST invoicing support or monthly reconciliation as volumes grow. The scope and cost are written down for each addition, so you pay only for what you use. E-invoicing support applies where your turnover and GST rules require it.
Monthly is a sensible minimum for most businesses, and busy accounts benefit from weekly checks. Frequent matching catches duplicate payments, missed receipts and bank errors while they are easy to trace. Year-end reconciliation alone often leaves old differences that nobody can explain.
Start with an employee list, salary structures, bank details and statutory registration numbers, plus the last few months of payroll sheets. Then agree a monthly cut-off date for attendance and changes. With those in place, setup is usually quick and the first run can be reviewed side by side.