Payroll, Invoicing and Reconciliation for Ghaziabad Businesses
Suppose a Sahibabad factory with a few dozen workers closes its attendance on the 28th and wants salaries out by the 5th. Between those dates sit overtime, advances, PF and ESIC contributions, TDS on salary and, in many businesses, supplier invoices waiting to be matched with the bank. Ghaziabad's manufacturing units in Sahibabad and Loni, offices in Kaushambi and service firms in Indirapuram mean payroll comes in many shapes, from monthly staff to daily-wage workers. PC Media House is based in Delhi and runs payroll, invoicing and reconciliation online for businesses in Ghaziabad, on a monthly schedule agreed in writing, so that salary day, statutory due dates and month-end bank matching stop competing for the same few days.
Relevant for businesses around: Sahibabad, Loni, Kaushambi, Indirapuram, Mohan Nagar, Vaishali, Meerut Road industrial area (Site III).
Why Ghaziabad Businesses Look for Payroll, Invoicing and Reconciliation
PF and ESIC are central schemes, so rates, wage ceilings and due dates are the same across India. What changes with the establishment's address are state-level rules, such as professional tax, labour welfare contributions, minimum wages and shops and establishments registration. For shops and commercial establishments in Uttar Pradesh, the Uttar Pradesh Dookan Aur Vanijya Adhishthan Adhiniyam, 1962 requires an application for registration within six months of starting business, and online application is allowed. We do not assume the position on professional tax or labour welfare. We confirm the current state rules for your establishment before the first payroll. GST e-invoicing depends on turnover, not city, and reconciliation keeps the bank and ledgers honest each month.
What Is Included in Payroll, Invoicing and Reconciliation
- Monthly salary computation from attendance, leave, overtime, incentives and deductions
- Payslips for every employee in a clear, consistent format
- PF and ESIC contribution calculation and return working, based on the rules in force
- TDS on salary working, employee declarations, quarterly return support and year-end salary certificates
- GST-compliant invoice preparation with HSN or SAC codes, and e-invoicing support where your turnover requires it
- Bank reconciliation matching your books to bank statements on an agreed cadence
- Customer and vendor ledger reconciliation, with a list of mismatches and unpaid items
- A monthly summary showing payroll cost, statutory dues and open reconciliation items
Pricing and Fees for Payroll, Invoicing and Reconciliation
There is no government fee for having payroll, invoicing or reconciliation done by a professional. The amounts below are statutory contributions and levies that the employer and employees pay, shown as rules apply at the time of writing. PC Media House's own fee is a custom quote.
| Item | Amount | Notes |
|---|---|---|
| Government fee for payroll, invoicing or reconciliation work | No government fee | Statutory contributions below are paid by employer and employees to the authorities, not to us. |
| PF contribution | 12% employee, 12% employer of PF wages | Employer share is split between EPF and EPS (8.33%). EDLI and admin charges apply under the scheme. The wage ceiling was raised from ₹15,000 to ₹25,000 per month with effect from 17 September 2026. |
| ESIC contribution | 0.75% employee, 3.25% employer of wages | Generally applies up to ₹21,000 monthly wages, or ₹25,000 for persons with disability. Employees with average daily wages of ₹176 or less pay no employee share. |
| Professional tax | No professional tax in Delhi | Other states may levy it, up to ₹2,500 per person per year under the constitutional cap. |
| TDS on salary | As per slab, regime and declarations | Computed under section 392 of the Income-tax Act, 2025 for tax year 2026-27 onwards. |
| Delhi Labour Welfare Fund | ₹0.75 employee and ₹2.25 employer per person, half-yearly | As per the Delhi Labour Welfare Board notification, for covered establishments. Check for revisions. |
| PC Media House professional fee | Custom quote | Depends on headcount, invoice volume and reconciliation frequency, and is itemised in writing before work begins. |
Rates and ceilings change by notification. We apply the rules in force on each due date, and this table is informational, not tax or legal advice.
What changes the cost or timeline:
- Number of employees and how many salary heads, allowances and variable components each one has
- How many PF and ESIC covered employees there are, and whether registrations still need to be sorted out
- Number of invoices, credit notes and e-invoices per month, and the number of GSTINs involved
- Number of bank accounts and parties to reconcile, and whether reconciliation is weekly or monthly
- Quality of existing records, because untidy backlog data needs clean-up before regular work can start
How the Process Works Online
Step 1: Scoping call
We confirm headcount, salary structures, PF and ESIC status, invoice volumes and how often reconciliation should run. (Day 1)
Step 2: Data setup
We set up employee records, salary heads, statutory registrations and invoice details from the documents you share. (2 to 5 working days)
Step 3: Monthly inputs
Each month you send attendance, leave, new joiners, exits and changes by an agreed cut-off date. (By the agreed monthly cut-off)
Step 4: Payroll run and review
We prepare the payroll sheet, deductions and payslips, and share them for your approval before anything is released. (2 to 3 working days after inputs)
Step 5: Statutory working and invoicing
We prepare PF, ESIC and TDS working with due dates, and prepare invoices or e-invoice data from your sales details. (Before each statutory due date)
Step 6: Reconciliation and report
We match bank and ledger entries, list mismatches and send a monthly summary with the actions needed. (As per agreed cadence, usually monthly)
Initial setup typically takes a few working days after documents are received, and after that payroll runs on a fixed monthly cycle tied to your cut-off dates and the statutory due dates.
Local Notes for Ghaziabad
Payroll works online: you share attendance, joining details and changes through a spreadsheet or shared folder, and we return working sheets, payslips and reports digitally. You approve each payroll before it is released. PF goes through EPFO, ESIC through its portal, TDS through the Income Tax Department and TRACES, and e-invoices through the Invoice Registration Portal. Registrations follow the establishment's address, so we check the state-level rules for a Ghaziabad establishment. Calls are available, and meetings can be discussed by appointment. Our fee is a custom quote.
Frequently Asked Questions (FAQs)
Yes. Attendance, overtime and advances can be shared as a spreadsheet or in a shared folder, and payslips and statutory working sheets come back digitally. Each payroll is reviewed and approved by you before release. Setup usually takes a few working days after documents are received.
If the establishment is covered by the Uttar Pradesh Dookan Aur Vanijya Adhishthan Adhiniyam, 1962, the owner applies to the Inspector within six months of starting business, and online application is allowed. Coverage depends on the type and size of establishment, so check your case or ask us.
That depends on current state rules, and we do not assume either way. Professional tax, labour welfare contributions and similar levies are set by the state. We check the current position for your establishment from official notifications before the first payroll, and revisit it if you open a branch elsewhere.
Monthly is a sensible minimum for most businesses, and busy accounts benefit from weekly checks. Frequent matching catches duplicate payments, missed receipts and bank errors while they are easy to trace. Waiting until year end often leaves old differences that nobody can explain.
Monthly is a sensible minimum for most businesses, and busy accounts benefit from weekly checks. Frequent matching catches duplicate payments, missed receipts and bank errors while they are easy to trace. Year-end reconciliation alone often leaves old differences that nobody can explain.
Start with an employee list, salary structures, bank details and statutory registration numbers, plus the last few months of payroll sheets. Then agree a monthly cut-off date for attendance and changes. With those in place, setup is usually quick and the first run can be reviewed side by side.