Payroll, Invoicing and Reconciliation for Faridabad Businesses
Attendance sheets from the shop floor, overtime entries, advances, a separate list of contract workers and a PF and ESIC deadline: that is a normal month-end for a Faridabad factory. Suppose a unit in the Neharpar industrial sectors employs permanent staff and a contractor's workers, and the owner's accountant is also handling GST. Salaries get delayed or computed in a hurry, and statutory dues start slipping. A fixed monthly payroll cycle with working sheets, payslips and payment files brings order. The same team can raise GST-compliant invoices and reconcile bank and ledger entries. PC Media House is based in Delhi and runs payroll, invoicing and reconciliation online for businesses in Faridabad, with you approving each payroll before release.
Relevant for businesses around: Sectors 66 to 74 (Neharpar), Greater Faridabad (Neharpar), Old Faridabad, Ballabgarh, Escorts Mujesar, Sector 12, Neelam Chowk Ajronda, Sector 28.
Why Faridabad Businesses Look for Payroll, Invoicing and Reconciliation
Faridabad has long been known as an industrial city, and employers range from manufacturing units to offices, institutions and trading firms. Payroll rules are largely central, with PF through EPFO, ESIC through its portal and TDS on salary through the Income Tax Department. ESIC is also visible in the city through the ESIC Medical College. State-level matters such as professional tax, labour welfare contributions and minimum wages depend on state law, so we confirm the position for your establishment at the start rather than assume it. The Labour Department Haryana, at hrylabour.gov.in, handles online registration under the Contract Labour (Regulation and Abolition) Act, which matters to units that engage contractors. Accurate payroll records also support audits, loans and inspections.
What Is Included in Payroll, Invoicing and Reconciliation
- Monthly salary computation from attendance, leave, overtime, incentives and deductions
- Payslips for every employee in a clear, consistent format
- PF and ESIC contribution calculation and return working, based on the rules in force
- TDS on salary working, employee declarations, quarterly return support and year-end salary certificates
- GST-compliant invoice preparation with HSN or SAC codes, and e-invoicing support where your turnover requires it
- Bank reconciliation matching your books to bank statements on an agreed cadence
- Customer and vendor ledger reconciliation, with a list of mismatches and unpaid items
- A monthly summary showing payroll cost, statutory dues and open reconciliation items
Pricing and Fees for Payroll, Invoicing and Reconciliation
There is no government fee for having payroll, invoicing or reconciliation done by a professional. The amounts below are statutory contributions and levies that the employer and employees pay, shown as rules apply at the time of writing. PC Media House's own fee is a custom quote.
| Item | Amount | Notes |
|---|---|---|
| Government fee for payroll, invoicing or reconciliation work | No government fee | Statutory contributions below are paid by employer and employees to the authorities, not to us. |
| PF contribution | 12% employee, 12% employer of PF wages | Employer share is split between EPF and EPS (8.33%). EDLI and admin charges apply under the scheme. The wage ceiling was raised from ₹15,000 to ₹25,000 per month with effect from 17 September 2026. |
| ESIC contribution | 0.75% employee, 3.25% employer of wages | Generally applies up to ₹21,000 monthly wages, or ₹25,000 for persons with disability. Employees with average daily wages of ₹176 or less pay no employee share. |
| Professional tax | No professional tax in Delhi | Other states may levy it, up to ₹2,500 per person per year under the constitutional cap. |
| TDS on salary | As per slab, regime and declarations | Computed under section 392 of the Income-tax Act, 2025 for tax year 2026-27 onwards. |
| Delhi Labour Welfare Fund | ₹0.75 employee and ₹2.25 employer per person, half-yearly | As per the Delhi Labour Welfare Board notification, for covered establishments. Check for revisions. |
| PC Media House professional fee | Custom quote | Depends on headcount, invoice volume and reconciliation frequency, and is itemised in writing before work begins. |
Rates and ceilings change by notification. We apply the rules in force on each due date, and this table is informational, not tax or legal advice.
What changes the cost or timeline:
- Number of employees and how many salary heads, allowances and variable components each one has
- How many PF and ESIC covered employees there are, and whether registrations still need to be sorted out
- Number of invoices, credit notes and e-invoices per month, and the number of GSTINs involved
- Number of bank accounts and parties to reconcile, and whether reconciliation is weekly or monthly
- Quality of existing records, because untidy backlog data needs clean-up before regular work can start
How the Process Works Online
Step 1: Scoping call
We confirm headcount, salary structures, PF and ESIC status, invoice volumes and how often reconciliation should run. (Day 1)
Step 2: Data setup
We set up employee records, salary heads, statutory registrations and invoice details from the documents you share. (2 to 5 working days)
Step 3: Monthly inputs
Each month you send attendance, leave, new joiners, exits and changes by an agreed cut-off date. (By the agreed monthly cut-off)
Step 4: Payroll run and review
We prepare the payroll sheet, deductions and payslips, and share them for your approval before anything is released. (2 to 3 working days after inputs)
Step 5: Statutory working and invoicing
We prepare PF, ESIC and TDS working with due dates, and prepare invoices or e-invoice data from your sales details. (Before each statutory due date)
Step 6: Reconciliation and report
We match bank and ledger entries, list mismatches and send a monthly summary with the actions needed. (As per agreed cadence, usually monthly)
Initial setup typically takes a few working days after documents are received, and after that payroll runs on a fixed monthly cycle tied to your cut-off dates and the statutory due dates.
Local Notes for Faridabad
Everything runs online. You share attendance, joining and exit details and any changes in a spreadsheet or shared folder, and we return payroll working sheets, payslips and statutory reports for your approval. Registrations such as PF, ESIC and contract labour follow the establishment's address and the applicable law, which we check with you. This page does not state whether professional tax applies to your case. The quote depends on headcount, sites and the services chosen.
Frequently Asked Questions (FAQs)
Payroll can cover your own employees, and contract worker records can be organised separately depending on your arrangement. Registration and licensing under the Contract Labour (Regulation and Abolition) Act is handled with the Labour Department Haryana, and the responsibilities of principal employer and contractor should be confirmed for your case.
That is a question of the applicable state law, and we do not assume the answer. At the start we check the position for your establishment and set up payroll accordingly. If a state levy applies, it appears as a line on the payslip and in your monthly compliance calendar.
Yes, subject to the thresholds and rules that apply to your establishment. We check whether registration is required, prepare the monthly contributions and keep records ready for returns. Small firms often cross a threshold when they hire, so we flag it before it becomes a problem.
We work with the bank statements and ledger exports your accountant already produces, match entries, list unmatched items and send a short report. Nothing needs to move to a new system. If differences keep appearing, we suggest process changes so the next month closes faster.
Monthly is a sensible minimum for most businesses, and busy accounts benefit from weekly checks. Frequent matching catches duplicate payments, missed receipts and bank errors while they are easy to trace. Year-end reconciliation alone often leaves old differences that nobody can explain.
Start with an employee list, salary structures, bank details and statutory registration numbers, plus the last few months of payroll sheets. Then agree a monthly cut-off date for attendance and changes. With those in place, setup is usually quick and the first run can be reviewed side by side.