A trademark certificate feels like the end of a long process, and for ten years it is. After that, the registration does not simply carry on. It must be renewed, and the Registry may remove a mark whose renewal fee is not paid. For brand owners looking for the best trademark renewal in Delhi, the practical job is to keep one reliable date diary and file on time, with the right details, for each class.
This page explains the renewal timeline and what happens if a date is missed, the documents and details to keep ready, the government fees as published by IP India, and how an IP watch fits alongside renewal. It also describes how PC Media House handles the work online from Delhi, with a custom quote based on your marks and classes.
The rules and fees below were checked against IP India and the Trade Marks Rules, 2017 in October 2026. They are informational and not legal advice. For disputes, oppositions and infringement action, an advocate should be involved.
What trademark renewal means and why it matters
Under Section 25 of the Trade Marks Act, 1999, a registered trademark is valid for ten years and can be renewed for further periods of ten years, with no limit on how many times. Renewal is applied for by the registered proprietor, in the prescribed form, with the prescribed fee. The new term runs from the expiry of the previous one.
The ten-year term is generally counted from the date of filing of the application, not from the date on the certificate. This is why a brand that took a couple of years to register may reach its renewal date sooner than the owner expects.
What is at stake
- An unrenewed mark can be removed from the register, and the removal can be advertised in the Trade Marks Journal.
- Once removed, the statutory rights that come with registration are no longer available, and the owner may have to rely on passing off, which is harder to prove.
- A later filer of a similar mark may find the register clear and apply for it.
- Franchise, licence and distribution agreements often assume that the mark is registered and alive.
Renewal is the second half of the job that started with trademark registration. If you want to understand how a mark reaches the register in the first place, our guide to the trademark registration process in India explains the stages.
The renewal timeline: early window, grace period and restoration
The timeline is set by Section 25 and Rules 57 to 60 of the Trade Marks Rules, 2017. Reading it as a ladder is the easiest way to see where you are standing.
| When | What you can do | What it costs |
|---|---|---|
| Up to one year before expiry | File Form TM-R at the standard fee. This is the early window. | Renewal fee per class |
| Up to the expiry date | File Form TM-R on time. | Renewal fee per class |
| Within six months after expiry | File Form TM-R with a surcharge. The mark is not removed if you apply in this period. | Renewal fee plus surcharge, per class |
| After six months, within one year of expiry | Apply for restoration and renewal. The Registrar decides and considers the interests of other affected persons. | Renewal fee plus the restoration amount, per class |
| After one year from expiry | The routes above are closed, and a fresh application is generally needed. | New filing fee |
A new application in place of a lapsed registration starts a new filing date, so earlier rights from the original registration are not carried forward.
The Rules also provide for a notice, in Form RG-3, which the Registrar sends to the address for service within six months before expiry, stating the expiry date and the conditions for renewal. It is helpful when it arrives, but owners should not depend on it. A changed office, an unused email account or an old agent address can mean the notice never reaches the person who needs it.
A sensible working rule is to start preparing six to twelve months before the expiry date, since the early window opens a year ahead and the final months are the least forgiving.
Details and documents to keep ready
Renewal does not need a lot of paper, but it does need the right facts. The Registry compares what you file with what is on its record, so mismatches create queries.
- Registration or application number of each mark, with its class and goods or services
- Exact name of the registered proprietor, address for service in India and email on the register
- Constitution of the business, and proof of any change since registration, such as a name change, a change of address or an assignment deed
- Authorisation for us to act as your agent, in the form the Registry accepts
- Online payment method for the government fee, which is charged per class
- For an IP watch: the logo or word mark, common variants and spellings, related classes and known competitors
If a mark was assigned to a new owner, or the business changed from a firm to a company, make sure the change is recorded on the register before renewal. Renewal is applied for by the registered proprietor, so the record needs to match the person filing.
Several marks, several classes
Owners with more than one mark often discover that the expiry dates do not line up, because each mark was filed on a different day. Start with a simple sheet that lists the mark, the registration number, the class, the filing date and the calculated expiry date. Marks in several classes are renewed class by class, and the fee is charged for each class, so the sheet also becomes the basis for the budget. We build this sheet for you in the first step and keep it updated as the dates are filed.
How the renewal is filed, step by step
The sequence below is the same whether you file yourself or through us. The only difference is who prepares the details and who watches the dates.
Step 1: Portfolio and expiry check
We list each mark, class and filing date, and confirm whether you are in the early window, on time, in the grace period or in the restoration window.
Step 2: Record review
We compare proprietor name, address for service and email with the register and flag changes that need to be recorded first.
Step 3: Quote and authorisation
You receive a custom quote with government fees shown separately, and you approve it along with the authorisation.
Step 4: Form TM-R
We prepare Form TM-R for each class, file it online and pay the fee, then send you the acknowledgement.
Step 5: Registry follow-up
We follow the application status and share any communication from the Registry, so queries are answered inside the time given.
Step 6: Next date in the diary
We record the new expiry date and, if you have chosen it, start the IP watch for the mark.
Filing and fee payment are within our control. The Registry's processing time and the issue of the renewal certificate are not, and we do not promise a date for them.
Government fees, and how our quote is built
Government fees are fixed by the First Schedule to the Trade Marks Rules, 2017 and are charged per class. IP India publishes them on its forms and fees page. The amounts checked in October 2026 are below.
| Stage | E-filing, per class | Physical, per class |
|---|---|---|
| Renewal on or before expiry | ₹9,000 | ₹10,000 |
| Late renewal (within six months after expiry): total | ₹13,500 (₹9,000 plus ₹4,500) | ₹15,000 (₹10,000 plus ₹5,000) |
| Restoration and renewal (six months to one year): total | ₹18,000 (₹9,000 plus ₹9,000) | ₹20,000 (₹10,000 plus ₹10,000) |
| Notice of opposition, Form TM-O | ₹2,700 | ₹3,000 |
Fees can be revised by notification. We confirm the amount on the day we file.
Suppose a company holds one mark in two classes with an expiry date of 31 March 2027. By e-filing, an on-time renewal would cost ₹18,000 in government fees. If the same company filed three months after expiry, the government fee would be ₹27,000. And if it waited seven months, restoration would push the fee to ₹36,000, with the outcome left to the Registrar's discretion. The gap is paid for nothing except lost time.
PC Media House quotes this service as a custom quote, since there is no honest flat price for something that depends on a portfolio. The professional fee reflects the number of marks and classes, where you stand on the timeline, whether records need updating, and whether you want an ongoing IP watch with written reports. We send the quote in writing, with government fees shown as a separate line, before any filing.
What shapes the professional fee
- Number of marks and classes, since each class is checked and filed separately
- Early, on-time, late or restoration filing
- Updates to proprietor details or ownership that must be recorded first
- IP watch scope: classes, variants, transliterations and reporting frequency
- Whether drafting of a cease-and-desist letter or an opposition is wanted
IP watch: what it covers and where its limits are
Registration gives you the right to stop others from using a similar mark, but it does not stop them from filing one. The Registry examines applications and publishes accepted ones in the Trade Marks Journal, and anyone with an interest can oppose within four months.
The Journal is published weekly, typically on Mondays. At the time of writing, IP India lists issue number 2281, published on 5 October 2026. A mark that is advertised today has a four-month opposition window, counted from the Journal date under Rule 42, with no general extension.
What a watch usually looks at
- New applications in your classes and in related classes whose goods or services overlap with yours
- Identical marks, and marks that sound or look alike, including spelling variants and transliterations
- Marks that contain your name or logo elements, even if the rest is different
- Pending filings, which the public search shows before they reach the Journal
A watch is only as good as the follow-through. When a lead appears, someone has to decide whether the mark is really conflicting and whether to oppose, write to the other side or ignore it. That decision should involve an advocate. We provide the lead, the class, the date and a working draft of a notice or opposition if you ask for one, but we do not assess infringement or advise on strategy.
To our knowledge, the Registry does not send brand owners automatic alerts about third-party filings. Without a watch, you would be checking the Journal and the public search yourself, every week, in every class that matters. For the pre-litigation side, our legal notice services can draft and dispatch a letter once your advocate has settled it.
Renewal only, or renewal with IP watch
Not every owner needs a watch. The table helps you decide how much cover fits your brand.
| Point | Renewal only | Renewal with IP watch |
|---|---|---|
| What it covers | Expiry check and Form TM-R filing | Renewal plus regular review of the Journal and public search |
| Best for | A single stable brand with no recent conflicts | Growing brands, multiple classes, or sectors with copycats |
| Main deadline | Expiry date and grace period | Four-month opposition window for each conflicting filing |
| Government fee | Renewal fee per class | Renewal fee, plus the opposition fee per class only if you oppose |
| PC Media House fee | Custom quote | Custom quote, scoped by marks, classes and reporting |
Our brand name search service is a useful check before you launch a new brand or extend into new classes.
If you only have one mark, are not in a crowded category and are comfortable with a calendar reminder, renewal alone may be enough. If your brand is growing, if you operate in several classes, or if you have seen copycats before, a watch is a better use of money than a late reaction.
Common mistakes that cost brand owners time and money
- Waiting for the Registry reminder. It goes to the address for service, and an old address is the most common reason it never reaches anyone.
- Counting from the certificate date. The ten-year term generally runs from the date of filing, so the renewal date can fall earlier than expected.
- Renewing one class and forgetting the rest. A registration in several classes is renewed class by class.
- Leaving ownership changes unrecorded. Renewal is applied for by the registered proprietor, so the record should show the current owner.
- Assuming restoration is automatic. After the grace period, it is a discretionary remedy, and other persons' interests are considered.
- Treating registration as the end of protection work. A brand that is never watched may only discover a similar mark when the opposition window has closed.
Most of these are avoided with a single diary, current contact details and a quarterly habit of reviewing the Journal for your classes. If the portfolio is large, a monthly check is better, because a single missed Monday issue can mean losing weeks of a four-month window. Whoever owns the diary should also know where the filing acknowledgements and renewal certificates are stored, since they are the first documents a buyer, licensee or investor will ask to see.
After renewal, and how PC Media House works
Once the renewal is filed, the next date is ten years away, but the brand does not stand still. New product lines may need new classes, a refreshed identity may need a new filing, and creative work such as packaging artwork or a jingle may benefit from copyright registration. If you are redesigning the brand itself, our logo design team can work with your registered marks in mind. Contracts with licensees, franchisees and agencies are easier to enforce when drafted properly, which is where legal drafting comes in. You can see the wider range under legal and IPR services.
How we work
- The work is online from Delhi for owners across Delhi NCR and India, with calls as the main channel and meetings only by appointment.
- You receive a written, itemised quote with government fees as a separate line before any filing begins.
- We tell you plainly which steps depend on the Registry and do not promise approval or timing.
- We are not a law firm and do not give legal advice. Where an opposition, a notice or an infringement action is likely, we recommend involving an advocate and prepare working drafts for that purpose.
- Your marks, dates and records are kept in a single diary that you can ask to see at any time.
To begin, send us your registration numbers and classes through the contact page. We will confirm the dates and send a quote.
Frequently Asked Questions (FAQs)
The government fee for Form TM-R is ₹9,000 per class by e-filing, or ₹10,000 per class if filed physically. Late renewal and restoration cost more. PC Media House's professional fee is a custom quote that depends on how many marks and classes you have, the date position and whether IP watch is included.
A registration lasts ten years, and renewal can be filed up to one year before expiry. The Registry may also send a reminder within six months of expiry, but the notice goes to the address on record. Filing a few months ahead gives you time to correct details without paying a surcharge.
If you apply within six months after expiry, the mark can still be renewed by paying a surcharge on top of the renewal fee. If six months have passed but one year has not, you can apply for restoration and renewal at a higher fee, and the Registrar decides. After one year, a fresh application is usually needed.
Each renewal extends the registration for ten years, counted from the expiry of the previous term, and a mark can be renewed repeatedly. Renewal does not create a new registration or a new filing date. It keeps the existing registration alive, so rights built up under it continue without a gap.
The Rules provide for a notice, in Form RG-3, sent within six months before expiry to the address for service. In practice, owners change offices, emails and addresses, so relying on it is risky. We keep your dates in a diary and remind you well ahead of the window.
IP watch means regularly reviewing new trademark applications for marks that are identical or confusingly similar to yours. The Trade Marks Journal is published weekly, and the public search shows pending filings. We review them against your marks, classes and variants and report any lead with its opposition deadline. It supports your decisions and does not replace legal advice.
Notice of opposition on Form TM-O must be filed within four months from the date of the Journal in which the application is published, and the Rules do not give a general extension. The fee is ₹2,700 per class by e-filing. Because the clock starts at publication, regular watching matters.
Yes. Renewal is applied for class by class, and government fees are charged per class, so a mark in three classes costs three times the single-class fee. We list every class in your quote and check each against the register so that no class is renewed late or left out.
No. We provide drafting, filing and monitoring support, not legal advice or court representation. If a conflicting mark needs a cease-and-desist letter, an opposition hearing or an infringement action, you should work with an advocate. We can prepare working drafts and share the dates and records for that purpose.
Renewal is applied for by the registered proprietor, so the register should show the current owner. If the name, constitution or ownership has changed, the change usually has to be recorded first through the appropriate application. We review your record at the start and tell you what is needed before Form TM-R is filed.
Sources and Official Links
Facts on this page were checked against the sources below, last reviewed on 7 October 2026. Fees, thresholds and rules can change, so confirm the current position on the official site before you pay or file.
- ipindia.gov.in/pages/trade-marks/learn/forms-and-official-fees
- ipindia.gov.in/Trademarks/form_and_fees_tm
- amlegals.com/first-schedule-trade-mark-rules-2017
- indiankanoon.org/doc/180352354
- future.indiankanoon.org/doc/414728
- search.ipindia.gov.in/IPOJournal/Journal/Trademark
- intepat.com/blog/trademark/renewal-trademark-india
- intepat.com/blog/trademark-watch-in-india-guide
- globallawexperts.com/trademark-renewal-in-india-procedure-timeline-and-consequences-of-non-renewal
- scconline.com/blog/?p=112951